Subject: C9_TERM 2 COMMUNICATION_1 of 2017
Good morning Colleagues
Welcome back to the second academic term of 2017. I trust you enjoyed your vacation and that you are all invigorated to face the challenges that this term brings. We look forward to a busy, yet productive term.
Please note the following:
Term 1 Term Performance
Thank you to all those schools that have already completed the above. To those colleagues who have yet to complete the term performance (on CEMIS), you are reminded that your school’s results must be uploaded on/before Wednesday 26 April 2017.
Quarterly Learner Attendance
The QLA must be uploaded on CEMIS on/before Friday 21 April 2017.
Visits to schools by EXCO
Our new Head of Education, Mr. Schreuder, has indicated that members of his EXCO will visit schools during their quarterly visit to our district office. These officials and I shall visit schools on their scheduled visit on Tuesday 2 May 2017. Two schools will be visited and the officials will engage the principal, the SMT, and, visit 2 – 3 classrooms. They will also do a general walk around the school and all of these activities shall be approximately 2 ½ hours. The schools that will be visited, will be given timeous notice thereof.
School Visit Roster
I shall mail my quarterly school visit roster to you on Friday. This term my foci shall be on the following:
i) Term performance, academic targets, improvement plans, identification of learners at risk and support
ii) SIP monitoring and evaluation
iii) SIM
The high school principals must please supply me with dates of your grade 12 student – parent meetings so that I may be given an opportunity to address the parents and students. Please communicate your meeting dates to me by Friday 21 April 2017.
SMT Workshop
During last term, the district hosted a number of successful workshops on Data Management for SMT’s of high schools. This has now been extended to the SMT’s of primary schools. Our circuit, along with circuit 2, have been earmarked to host this important workshop on Saturday 6 May 2017 at the district office (08:30 – 13:00). Since there is limited space available, the first 5 primary schools to respond on/before Monday 24 April 2017, will be afforded the opportunity to attend the workshop. Please complete the attached reply slip and return same to our Magda Botha.
Educational Excursions & Attendance at workshops during school contact times
You are reminded to strictly follow the protocols and timeframes when applying for the deviation of a school day – educational excursions, closure of school, attendance at workshops by service providers/NGO’s, etc. May I also remind you that applications for excursions must be submitted within the prescribed period, and, the application must have the supporting documents, i.e. excursion plan, curriculum plan – linkage of excursion to the curriculum, assessment / work sheet, copy of a signed consent form, roadworthy certificate and vehicle insurance of transport company, PDP of driver, etc.
Colleagues, for those of you who will attend workshops conducted by “outside” service providers and business partners, kindly be reminded that these workshops/interventions MUST be directly linked to your job as principal. Also, you MUST give me timeous notice of any such workshops/interventions, and, you MUST complete the necessary leave forms along with a copy of the programme. Furthermore, you must delegate your deputy principal, in writing, to act as principal during your absence from the school.
The timeframes for the submission of applications for educational excursions are:
· 1 day excursion / part of day – 6 week notice
· 2+ days – 3 month notice
· School Tour (inside SA border) – 6 month notice
· School Tour (outside borders of SA) – 12 month notice
Dates to Remember
· 27 April – Freedom Day
· 28 April – School Holiday
· 1 May – Worker’s Day
· 6 May - SMT Workshop
· 11 May - Circuit Principals Meeting (venue to be confirmed)
· 16 June – Youth Day
· 22 June - Principals Meeting with District Director
· 30 June – Applications for Exemption of School Fees Close
Thank you for your co-operation in the above matters.
Regards
Mogamad Junaid Daries
Chief Education Specialist: Circuit Manager
Circuit No. 9
Metropole Central Education District
Haven Road, Maitland, 7405
Tel: 021 514 6707
Fax: 021 514 6953
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